Frequently Asked Questions (FAQ)

Frequently Asked Questions (FAQ) regarding the OPCW Foundation Day conference can be found below.

General Registration – FAQ

Q: Is it free to register and participate?
A: Registration and attending the 2016 OPCW Day event is free of charge, subject to capacity. Booth space for exhibitors (7-9 m2 spaces) will be available for €250/m2.

Q: What is the deadline for registration?
A: Participants are requested to register by 31 March 2016. General public registration is now closed. If you would like to join the waiting list in case spots become available, please contact us..

Q: When will I receive confirmation that I am registered to attend the OPCW Day event?
A: Participants will be notified after the closure of the registration deadline.

Q: Is it possible to receive financial support for accommodation or travel? Do poster participants receive support?
A: Unfortunately, the OPCW is not in a position to cover travel or accommodation for general participants attending the event (with or without a poster).

Q: My delegation is a Member State of the OPCW. Do I need to register all individuals of my delegation that will attend?
A: Yes, all members of delegations wishing to attend the OPCW Day 2016 event need to submit a separate registration form.

Q: Can I attend panel discussions in different tracks?
A: Yes, we encourage participants to attend sessions in all three conference tracks.

Q: I see the briefings on the afternoon of 3 May are not linked to a specific track. How can I participate in the “Visit to the LAB,” “Briefing for States Parties,” or “Future scenarios and S&T opportunities workshops”? Do I need to register separately for these sessions?
A: Participants interested in visiting the OPCW Laboratory will be requested to register for this excursion on-site, as there are a limited number of slots available. There is no registration necessary to attend the other sessions scheduled on the afternoon of 3 May.

Exhibitors – FAQ

Q: What is the deadline for registration?
A: Registration for exhibitors is now closed.

Q: When can exhibitors set-up and tear-down for the event?
A: Exhibitors can set-up for the event on Sunday, 1 May between 10:00-17:00, and tear-down on 4 May after 15:00. Exhibitors are requested to indicate to the OPCW Project Team via opcwday@opcw.org in advance when they expect to set-up. Further information on access to the OPCW with vehicles will be sent to exhibitors at a later date.

Q: Where can I find a floor plan of the exhibition tent?
A: The floor plan, with exhibition slots allocated, will be shared with exhibitors after the exhibition registration date of 29 February and exhibition slot allocation.

Q: When will I know which booth I have been allocated?
A: Exhibitors will be notified of booth allocation after the exhibition closure date of 29 February.

Q: Will there be internet access in the exhibition tent?
A: The OPCW wireless network will be available in the exhibition area.

Poster Presenters – FAQ

Q: I applied to participate with a poster. When will I know if my abstract has been accepted?
A: Confirmations for poster applicants will be sent during the first half of April.

Q: Are there any guidelines on the content or design of the poster?
A: The poster should highlight your research and work in the areas related to the OPCW and Chemical Weapons Convention. As this an interdisciplinary event, we recommend using language and graphics that will be spark the interest of a broader audience that may not have expertise in your field. Don’t forget to do a “readability” test with your poster to make sure the main headings can be read at a distance of a couple of meters.

Q: What size should the poster be?
A: The poster size is A0.

Q: When can I set up my poster?
A: Posters will be presented in the Delegates’ Lounge of the OPCW. Participants will have early access to the OPCW on the day of the event (from 08:30). If you are unable to set-up on the morning of the first day, please contact us  to arrange a time to set-up on the Sunday (1 May) before the event.

Q: Do I need to bring materials to set-up my poster?
A: Participants are requested to bring only the printed content. OPCW will provide poster boards and materials to hang up the posters. Please note that these spaces are designed for posters, and power sources may not be available.

Q: How will the competition be judged?
A: The three best posters will be selected by conference participants and recognized at the end of the event. If you have indicated that you would like your poster to be posted online, it will be part of an online voting contest. Participants will also have the opportunity to vote on-site during the event if you have indicated that you prefer to present your poster in-person.

Q: When will the poster sessions be?
A: The poster sessions are scheduled during the opening reception on Monday, 2 May from 18:00- 19:30 and on Tuesday, 3 May from 17:30 to 18:30. Presenters are encouraged to stand with their posters and engage with participants during this time, but the posters will also be on display during the entire event.

Have a question that’s not answered here? Please contact us and we will do our best to help you.